auctionvolunteers

Here are some of the things we need help with, please email us if you would like to sign up to help or if you have ANY questions about the auction or the positions available

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Helpers needed BEFORE the Auction:

Qty	Task	Description	Shift/Time	Name/contact	Training?
NO LIMIT	Procurement of Donations	Asking businesses, friends, family and neighbors to donate quality items, services, gift certificate and specialty items as auction items	Any	Michelle Maryatt ptapresident@chiefjoepta.com	YES!!!
NO LIMIT	Pick up on Procured Items	Drive to locations that have items for pick up and deliver to the storage location on NE Tillamook	Anytime M-Sat 9am-4pm or by appointment	Michelle Maryatt ptapresident@chiefjoepta.com	YES
No Limit	Advertising Sales	Sell advertising in the auction program/on the website	Any	Dianna Fontes or Michelle Maryatt ptapresident@chiefjoepta.com ptavicepresident@chiefjoepta.com
2	Program Design	Design, layout and manage the program for the night of the auction. This is the "catalog" of items not the entertainment for the evening.	By April 5th	Event Chairs nightofmagicauction@chiefjoepta.com
6	Marketing & Promotion	Promote the auction in the community, both inside the school and outside. Develop flyers and notifications, work with the local papers and businesses to hang posters, etc	Any

Helpers DURING/AFTER the Auction:

Qty

Task

Description

Shift/Time

Name/contact

Training?

Ticket Sellers

Sell at school/at event

yes

Silent #1

Table Captains

Set and strike bid sheets, fill out bidder purchase tix (from auctioneer).

yes

Silent #2

Table Captains

Set and strike bid sheets, fill out bidder purchase tix (from auctioneer).

yes

Food & Beverage

Help with food & beverage set up, service, clean up, etc

YES

Box Clerk

Sort clerk sheets by number

yes

10-key operator

Add up total sales per person, send over to cashier

Cashier/visa

Cashier/checks & cash

Help with cash out

Sheila leads

YES

Troubleshooter at check out

YES

Live auction recorders

During live auction, record bid #’s for final sale

YES

Merchandisers

Prior to nigh of, set up displays for silent auction items

YES

Load in/set up

Deliver items to venue and help load in

YES

Load out & Clean up

Clean up duties

YES

Décor

Decorate room including auction tables, centerpieces, etc.

YES

Coat check

Check in/tix sales

YES

Raffle ticket sellers

YES

Wine grab table

YES

Chief Joseph Parent Teacher Association

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